Corporate IT managers and company directors often remark about how quickly old IT equipment becomes obsolete. Even computers that were being used as recently as two or three years ago can seem slow given today’s demands.
As digital technology becomes ever more advanced, businesses need to reinvest in their networking and other IT equipment. This leaves you with an important consideration. What do you do with all of your old devices?
If you simply throw them away, then ask yourself what data might be stored on them which could be accessed by a determined thief? Equally, simply chucking out old computers and tablets is not the most environmentally responsible thing to do.
There are options available to you, however. Keep reading to learn about IT assets, asset management, and IT disposal companies.
What Is an IT Asset?
Basically, IT assets are the hardware and digital items that are used in an organization’s IT environment. Everything from the monitors that office workers use to the servers for data storage are IT assets. This includes network infrastructure, cloud devices, and other digital and physical IT-related items.
What is IT Asset Management?
IT asset management is the practice of managing, organizing, and tracking IT assets. This term covers a lot of different tasks throughout the IT assets’ life cycle, including decision-making.
Maintenance scheduling and updating, financials and risk management, and inventory all fall under asset management. Part of this is maintaining compliance, which can involve maintaining security, hardware quality, and appropriate disposal techniques at the end of their lifecycle.
How to Dispose of IT Equipment?
Collect any equipment your company intends to dispose of and consider your company’s goals. Do you need to ensure data is destroyed while prioritizing environmental consciousness? Is your company always on the cutting-edge of IT assets?
Company goals can guide you to the right disposal method for your company, like secure computer recycling or regularly scheduled collections.
With your equipment ready to be processed, the next step is to call in an expert in secure IT asset disposal. Even if you do have sufficient manpower, it is important to bear in mind that secure IT disposal is a specialist job which requires a great deal of expertise. Your average IT officer will not possess the necessary skills to do the thorough job of data cleansing that needs to take place.
Do They Offer the Services You Need?
Depending on your company’s needs and priorities, you may need a variety of services to handle all of your IT assets. If you’re managing assets with client information, then data security is your primary goal. You’ll want to ensure their services involve thoroughly cleaning equipment.
If your company is interested in a recycling solution, understand you’ll need to research your options thoroughly. Unfortunately, some IT asset disposal companies claim to clean and recycle equipment but fail to clean it adequately. This can result in components being used in refurbished computers with sensitive data still accessible. Other IT asset disposal companies ship them to landfills overseas.
Consider your company’s needs and find IT asset disposal companies that will serve you well.
Do You Want a Reliable Company That Puts You First?
Most importantly, you should prioritize IT asset disposal companies that put you and your needs first. If you’re paying for equipment to be recycled, you should be able to trust your IT asset disposal companies to do the job right.
Ideally, you want to find IT asset disposal companies that meet standards laid out by the HMG Security Policy Framework, HMG IA Standard No. 5 – Secure Sanitization, and Data Protection Act 1998.
Credentials like R2v3, ISO9001 certified, DIPCOG Certified, and WEEE-approved can help you find IT asset disposal companies with high-quality services.
What Happens Next?
Once you have found a suitable contractor, the IT equipment can be removed from your site. Ensure that every item is accounted for and signed off as having gone into the hands of your appointed contractor.
After your IT equipment has been signed over, it will be processed in a systematic way that meets all the requirements for your company to comply with General Data Protection Regulations as well as WEEE.
The first thing that will happen is that any device that is capable of holding data will be subject to a deep clean. This does not mean scratching a hard drive once or twice so it cannot be immediately read but thoroughly destroying it so that any form of subsequent data retrieval is impossible.
Once these important data security measures have taken place, the equipment can then be reprocessed in accordance with the WEEE directive. This may mean that your old computers or some of their components, at least, see a new lease of life. Emphatically, they only do so when it is clear that no data breach could possibly occur. To find out more about outsourcing your IT equipment, contact SMS Assembly today.
Choosing the Right IT Asset Disposal Company for You
Take time to consider your company’s needs and priorities. Look for honest, upfront companies to handle your IT asset disposal needs, whether your goals are environmentally-oriented or rooted in security. Know what certifications to look for to meet those goals, and feel comfortable asking what certifications your IT asset disposal company has to offer.
At SMS Assembly, our priority is making it easier for businesses like yours to dispose of IT assets securely and compliantly. We understand how hard it can be to find IT asset disposal companies that meet your needs. That’s why we maintain credentials you can trust. Contact us today to learn more about our services or get a free quote.